The baseline
Onboarding captures where your team's hours actually go — the reports, the data entry, the email triage — so every later claim has a before.
Managed AI · Business
Managed AI for your business
Managed AI runs your company's whole AI function: your team trained on their own timeline, shadow AI brought into a governed register, evidence your clients can see, and time back you can measure. Priced by team size, from £995 a month.
- Measured time back, quarterly
- A living AI-system register
- 24/7 messaging, next-day reply
- From £995/month
Everything included
What your business holds, at a glance
Every item is included at every size — only 1:1 volume and on-site cadence scale with headcount. A 15-person firm gets a merged monthly visit and two champions; a 200-person company gets the full network.
Your people
- A monthly session for the whole team — what's new in AI, and what it means for your work
- A trained champion network, coached every month, plus a monthly hour with your AI lead
- A personal 1:1 for every member of staff, every year
- AI clinics, on-site or online — bring the report, the quote, the spreadsheet
- Automatic Learning Space enrolment for every new starter
Time back
- A workload baseline at onboarding — the hours your team spends on work AI can carry
- A quarterly time-back report: hours back, where, and for whom
- One manual workflow fixed each quarter, using tooling you already pay for
Staying current
- We track AI tooling weekly and the regulatory picture continuously — you get it monthly, and immediately when something matters
- A 48-hour verdict on any tool an employee wants to use
- An immediate alert, with a pre-drafted policy amendment, when the rules move
Governance & proof
- Your AI policy kept current, with staff acknowledgement records
- A living AI-system register: every system, named owner, data boundaries, DPIA status
- The Assurance File: one link for a client's procurement questionnaire or an auditor
- A quarterly leadership pack — adoption, impact and what's next
- A named consultant — and 24/7 messaging with a next-day reply from a real AI specialist
Time back
Measured against a baseline, not asserted
The reason to adopt AI is hours — recovered from quoting, reporting, admin and communication, and spent on the work that earns. We measure it because a feeling doesn't renew a contract.
The quarterly report
Hours back, where, and for whom, in writing, every quarter. Where usage has gone quiet, we intervene with the 1:1s and clinics rather than let the subscription coast.
One workflow at a time
Each quarter we take one named manual task and fix it with tooling you already have — measured before and after, so the gain is visible.
Shadow AI
From unsanctioned tools to a governed register
Your staff already use AI — often paid for personally, with company or client data going somewhere nobody chose. The fix isn't a ban; it's sanctioned alternatives and a register that keeps up.
Discovery, without the witch-hunt
Onboarding surfaces what's already in use and what data it touches. Tools that pass vetting get sanctioned; staff get equivalents for the ones that don't.
The 48-hour verdict
Anyone can ask about any tool, any time. Within 48 hours: where its data goes, whether it's safe for client work, and — if it passes — a place on the register with a named owner.
Rules people actually follow
A plain-English policy your team acknowledges, refreshed as the tools change — because a rule nobody understands governs nothing.
The register
The living inventory regulation and procurement now expect
The EU AI Act's hardest practical demand is knowing every AI system you run — and keeping that knowledge alive. Your register is exactly that, maintained for you.
Named owner, every system
Each system carries a named owner, its data boundaries, its vendor verdict, its DPIA status and the date it was added — with review gates before anything scales.
Data (Use and Access) Act, handled
Where AI contributes to decisions, the register records the documented safeguards the Data (Use and Access) Act expects — so the answer exists before anyone asks the question.
Procurement-ready
When a client's questionnaire asks how you govern AI, the register export and the Assurance File are the answer — current, not assembled the night before.
Champions
Capability that lives in your company
External help that creates dependence is a bad deal. Champions are how the capability stays yours.
Your people, kept ahead
A handful of your staff, trained properly and coached monthly, fielding the day-to-day questions in the room where they come up.
An AI lead with a mandate
A monthly hour with your named AI lead: what's coming, what to adopt next, and what to tell the board. Protected champion time, signed off by your MD, is a condition of sale.
On their timeline, not ours
The Learning Space is self-paced and refreshed monthly, so nobody loses a day to a training room — the training fits around the job, and new starters pick it up automatically.
Proof
Governance your clients can see
Visible, demonstrable AI governance is a feature buyers now reward — and the artefacts are the proof, not a badge.
The Assurance File
Training coverage, policy history, acknowledgement records, the register export and impact data — one current link for an auditor, an insurer or a client's due-diligence.
The quarterly leadership pack
Adoption, impact against baseline, register changes and what's next — written for your leadership team, and presentable to a client who asks how you run AI.
Client-facing disclosure, drafted
Where your work touches client data or deliverables, we draft the AI-use disclosure wording so your answer is consistent, honest and yours.
Pricing
Priced by team size. Published in full.
The same published bands as every Managed AI client — the number on the page is the number on the invoice.
| Organisation size | Per month (ex VAT) |
|---|---|
| 10–25 staff | £995 |
| 26–50 staff | £1,245 |
| 51–99 staff | £1,495 |
| 100–150 staff | £1,850 |
| 151–300 staff | £2,250 |
| 300+ staff | from £2,450 · priced at scoping |
Band = total headcount, measured at onboarding and re-checked at renewal only — new hires never change your price mid-term. A multi-site business bands on its total headcount as one organisation. On-site visits run quarterly at the smallest bands and monthly from 51 staff. Past 150 staff your champion network carries day-to-day capability, so each additional person costs less.
- No minimum term — monthly rolling, one month's written notice
- £500 one-time onboarding, nothing else up front
- Leave any time: your policy, Register, Assurance File, certificates and records are yours forever
Prices exclude VAT.
Other audiences
Looking for a different sector?
See what Managed AI would look like for your team
Book a free scoping call — your band, what onboarding builds, and exactly what you'd pay. No pressure, no obligation.
From £995/month · £500 one-time onboarding · no minimum term