1
Assess lifecycle and plan ahead
- Track device age, condition, and repair history so replacement decisions are based on data, not guesswork.
- Set target lifespans by device type: classroom desktops last longer than student laptops carried daily.
- Align refresh cycles with budget years and funding windows to avoid surprise capital requests.
2
Time procurement to stretch budgets
- Buy end-of-line or refurbished models when the spec still meets curriculum and operational needs.
- Consolidate orders across departments to negotiate better pricing and standardise configurations.
- Build relationships with suppliers who understand education procurement timelines and constraints.
3
Adopt a repair-first, sustainability-aware approach
- Repair before replacing: battery swaps, RAM upgrades, and SSD replacements extend useful life significantly.
- Establish a small parts stock and basic repair capability in-house to reduce turnaround time.
- Responsibly recycle or donate devices that are truly end-of-life, and document the disposal chain.