1
Define what 'safe' means for your organisation
- Agree categories of data that must never be shared with public tools.
- Set expectations on prompts, retention, and where outputs can be used.
- Choose deployment options based on risk: public, enterprise, VPC, or self-hosted.
2
Make guidance role-based
- Teachers/admin staff need different guidance than developers or leadership.
- Use examples tied to real workflows: drafting, summarising, classification, and search.
- Provide a simple escalation path when staff are unsure.
3
Roll out in small, measurable steps
- Start with low-risk use cases and build confidence and understanding.
- Log decisions and assumptions so governance stays coherent over time.
- Train staff on both capability and limitation, especially hallucinations and data leakage.